Human Resources Assistant III (to establish a list)-City of Detroit

Job Description

Job Title: Human Resources Assistant III (to establish a list)

Company: City of Detroit

Location: Detroit, MI

Pay: $39069 – 46644 per year

AI Pay Analysis: The hourly rate for a “Human Resources Assistant III” in Detroit, MI, translating to an annual salary of approximately $39,069 to $46,644, is somewhat competitive but below the average for similar roles in the region. According to industry standards, HR Assistants at this level typically earn around $45,000 to $55,000 annually, depending on experience and specific responsibilities. Therefore, while this position may attract candidates, particularly those entering the field or in a less competitive job market, it may not retain more experienced professionals looking for compensation reflective of their skills and the local cost of living.

Job description:

Job Description:

The Human Resources Assistant III position is a non-supervisory role responsible for organizing and facilitating office management activities across major divisions within the Human Resources Department. This classification encompasses Human Resources Assistants at levels I-IV, each designated with varying responsibilities.

In this role, the Human Resources Assistant III will lead and execute general office tasks supporting various functions, including Employee Services, Classification & Compensation, Human Resource Management, Human Resource Information Systems, Labor Relations, Policy & Planning, Operations, Recruiting and Talent Development, and Performance Management. The position necessitates a solid understanding of organizational procedures, techniques, and practices, along with proficiency in operating various office equipment such as fax machines, photocopiers, scanners, video conferencing tools, and telephone systems, as well as the ability to create and edit documents.

Examples of Duties:

The following duties are illustrative and representative of the scope of responsibilities assigned to this role, and are not intended to be an exhaustive list:

• Administer pre-employment tests and conduct background checks.
• Answer telephones, provide information to callers, take messages, or redirect calls as necessary.
• Assist departments in implementing various human resource programs and procedures for all employees.
• Support Human Resource staff by providing information on procedures, practices, and policies within the function or division.
• Assist in the administration of the compensation and classification programs.
• Contribute to organizational training and development initiatives.
• Review and compare documents, forms, and applications for accuracy, completeness, grammar, and formatting related to Human Resource functions.
• Conduct or assist in new employee orientations.
• Organize conferences, meetings, and special events, and arrange travel for office personnel.
• Maintain and enter information into HRMS databases.
• Develop materials for public speaking engagements.
• Greet visitors and callers, addressing inquiries or directing them to the appropriate personnel.
• Maintain organizational charts and related human resource directories.
• Monitor the performance appraisal process.
• Independently track commitments made during meetings and follow up as necessary.
• Assemble documents for briefings and conferences.
• Maintain functional information for budgeting purposes.
• Compile reports from HRMS records as needed.
• Manage scheduling and event calendars.
• Reproduce correspondence and other printed materials as required.
• Oversee human capital development and talent measurement strategies, along with related metrics and reports.
• Operate electronic mail systems, facilitating communication within Human Resources divisions and other organizations.
• Use office equipment efficiently and coordinate repairs when necessary.
• Assist in recruitment efforts, including the coordination of temporary staff.
• Perform other human resource-related duties as assigned.
• Prepare meeting minutes from notes or recordings.
• Generate standardized and custom reports related to finance, personnel, payroll, or departmental needs.
• Order office supplies and arrange for necessary repairs on equipment.
• Serve as a liaison among Human Resource divisions, management, and staff, facilitating communication and follow-up on assignments.
• Establish and manage electronic or paper filing systems, maintaining and updating documents such as attendance records and correspondence.
• Sort, open, and distribute incoming mail.
• Provide support to department managers and directors.
• Utilize computer applications for database management and word processing.
• Compose simple or repetitive correspondence following established formats.

Minimum Qualifications:

To qualify for the Human Resources Assistant III position, candidates must meet the following minimum education and experience requirements:

• Education: A high school diploma or General Educational Development (GED) certificate is mandatory. An Associate’s degree in Business Administration or a related field is preferred.

• Experience: Relevant experience in one or more Human Resource functions, including but not limited to Employee Services, Classification & Compensation, Human Resource Management, Human Resource Information Systems, Labor Relations, Policy & Planning, Operations, Recruiting and Talent Development, and Performance Management. Additionally, a minimum of three (3) years of progressive experience is required for the Human Resources Assistant III role.

Equivalency: Equivalent combinations of education and experience that provide the requisite knowledge, skills, and abilities will be evaluated on an individual basis.

Supplemental Information:

Evaluation Plan:

• Interview: 70%
• Evaluation of Training, Experience & Personal Qualifications: 30%
• Total: 100%

Additional credits may be awarded for:

• Veteran Points: 0 – 15 points
• Detroit Residency Credit: 15 points

The City of Detroit is committed to delivering a competitive and comprehensive employee benefits package, contributing to a low turnover rate attributed to employee satisfaction. Benefits include:

Health:

• Medical coverage, encompassing hospital, surgical, and prescription drug benefits.
• Dental and vision insurance offerings.

Insurance:

• Optional group life insurance, with the City covering 60% of the premium for the first $12,500 of employee life insurance. Employees can also purchase life insurance for dependents at their own expense.
• Long-Term Disability Insurance through payroll deductions for those who become disabled and are awaiting service retirement.

Paid Time Off:

• Sick leave, vacation, and holidays.

Other Leave Benefits:
The City provides additional paid and unpaid leaves, including funeral leave, Family and Medical Leave, jury duty, and military duty leave, as well as unpaid personal leave.

Retirement Benefits:
Regular City employees automatically join the General Retirement System, entitling them to a retirement allowance after:

• 30 years of service
• Age 60 with at least 10 years of service, or
• Age 65 with 8 years of service.

Employees are vested after 10 years of service, regardless of age, allowing for early retirement options after 25 years.

Advancement Opportunities:
Employees are presented with numerous opportunities for growth and career advancement throughout various City departments and divisions.

Join us in fostering a successful career with the City of Detroit, where you will be part of a team dedicated to delivering excellent service to our community.

Job Posting Date: Sat, 24 May 2025 05:07:11 GMT

Apply now!